Timetabling & Resource Management Officer (1722)
Timetabling & Resource Management Officer
Full Time - Permanent - High Wycombe
Salary - £33,482 - £37,174
Buckinghamshire New University is an ambitious, modern university that is always open to fresh ideas and thinking. We believe in the transformative power of education, and in doing the right thing by our students, people and local community. That’s why our BNU community is a special place to work and study, and where people who want to make a difference can contribute and succeed.
Our University’s DRIVE values and are at the heart of all that we do. We are united in being dynamic, responsible, inclusive, visionary and empowering to ensure that we provide the best experience to our learners and offer excellent service to our partners and to each other as colleagues. Our commitment to these values is unwavering and they are central to our mission. We encourage applications from all backgrounds, communities and industries and we are happy to discuss any reasonable adjustments that you require.
As the Timetabling Officer, you will be responsible for producing accurate and timely university timetables. Your focus will be on creating a student-centred timetable that efficiently utilises university resources and facilities and provides accurate and correct information. This will involve implementing effective systems and processes to ensure timetables meet faculty requirements, provide an excellent student experience, and are clearly communicated. You will be the primary point of contact for your assigned school regarding all timetable-related queries. By building strong relationships with faculty and staff, you will become a trusted resource for their resourcing needs, developing expertise in space and resource management for their school and programs.
What we offer:
- A generous holiday entitlement (30 days per annum, plus bank holidays & a set amount of closure days between Christmas and New Year, these days are determined and agreed on a yearly basis and are dependent on when Christmas and New Year falls each year.)
- Training & development support opportunities
- Contributory pension scheme (defined benefits scheme)
- Discounted gym membership to the on-site gym
- A range of staff discounts with major retailers.
If you have the qualities and attributes representative of the University’s values and ambition, we would be delighted to hear from you.
For further information about this role please contact Gary Pompa, Head of Timetabling at Gary.Pompa@bucks.ac.uk
All applications are to be made in full and online. The University operates an anonymized shortlisting process and therefore any uploaded CVs or supporting documents must not include your name and personal details.
Closing Date: 9 March 2025
Interview Date: 1 April 2025
If you are successful in securing an interview for the role, you will be required to provide proof of eligibility to work in the UK.
At Buckinghamshire New University equality of opportunity and diversity is at the heart of all we do and fully integrated into our values. Our aim is to create an inclusive environment where everyone thrives and feels a sense of belonging. We are committed to diversity and welcome applications from different backgrounds and experiences.
Buckinghamshire New University is a Disability Confident employer and as such you will be given the opportunity to declare a disability as part of the application process.
The University is also committed to achieving the Race Equality Charter.
Job Description
JOB DESCRIPTION
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Job Title: Timetabling & Resource Management Officer
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Schools and Directorates/Directorate: Academic Registry
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Grade: F |
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Location: High Wycombe (cross-campus working required)
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Hours: 37 |
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Responsible to: Senior Registry Officer – Senior Timetabling Resource Manager
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Responsible for: The Health and Social Care Professions School and their timetable needs. Alongside any other urgent timetable and BNU estate-related support for The University, its schools and BNU colleagues.
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Job Purpose: To ensure the production of a timely and accurate University timetable, ensuring it is student-focused and uses the estate efficiently. This will be completed by implementing systems and processes to ensure that timetables meet the requirements of the faculties/schools, provide a good student experience and are well communicated. The post holder will work primarily in High Wycombe, and if ever required, at agreed times at other BNU sites. This role contributes to the successful delivery of the service provided by the schools towards student engagement and taught delivery. The post holder will be required to use their initiative, build rapport with the school, and increase their knowledge base, of the school, to ensure the student experience is a positive one.
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Main Duties & Responsibilities of the role:
Act as a School Business Partner to work with key staff in faculties to ensure that all University Courses are efficiently timetabled and within timescales agreed.
- Lead and advise on the timetabling activity in the schools to enhance the student experience.
- To maintain regular and effective communication with all key staff in the Schools and Directorates with regard to the production of efficient timetables and ensure they are aware of all dates, deadlines and other important information.
- To prioritise work on a daily basis and to plan according to the academic cycles/calendar.
- To be responsible for co-ordinating timetabling data collection and to ensure data integrity.
- To configure and interpret the data, involving a detailed knowledge of academic requirements across departments.
- To be responsible for the allocation of rooms to teaching events and for making efficient use of the teaching space.
- To undertake student and curriculum imports to the timetabling system.
- To undertake central timetabling activities such as confirming ad-hoc booking, clash-checking, auto-scheduling and student allocations.
- To have a proactive approach to problem-solving and to use initiative and creativity to resolve conflicts and teaching space allocation issues.
- To ensure that access to timetable information is available in a variety of media to key stakeholders.
- To provide personalised student timetables to enhance the student experience.
- To provide reports and timetables as required.
- To extract and analyse data from the student information system to obtain information for timetabling and room allocation purposes and to identify redundant/excessive room bookings.
- To log and monitor change requests, queries, complaints and any problems caused as a result of these.
- To challenge those with redundant bookings or using bad practice with block bookings.
- To challenge those who do not comply with the timetabling processes, procedures and deadlines and to attend meetings as required.
- Any other reasonable duties as required by the Integrated Digital Services Support Lead.
PERSON SPECIFICATION
A = Application T = Test I = Interview
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Education, Qualifications & Training |
Means of Testing |
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Competent at using a Scientia timetabling/scheduling system |
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Knowledge & Experience |
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Timetabling and room booking systems and processes |
A/I |
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Understanding of HE curriculum structures and teaching models |
A/I |
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Skills |
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Excellent communication and interpersonal skills |
A/I |
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Computer Literate |
A |
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Special Requirements |
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Ability to deal with difficult and challenging people/situations |
I |
