Human Resource Advisor - Maternity Cover

Job Description

JOB DESCRIPTION

Main duties & responsibilities of the role:

• To act as first point of contact for the HR Business Partner dealing with personal, telephone and written enquiries from employees and customers both internal and external to the University.
• To be responsible for administration of all employee changes, including changes of hours, upgrades, promotions and temporary allowances, ensuring that the HR system is updated accordingly, and payroll are informed in a timely manner.
• Ensure transactional HR processes are carried out in timely manner (including overseeing probation checks, absence reviews, pension administration, visa expiry dates and ending fixed term contracts), ensuring that the HR system is updated accordingly and payroll are informed.
• To ensure the data as a result of changes, leavers and new starters is kept up date and accurate on Business Connect and exit interviews are carried out for off boarding employees.
• To monitor and action regular reports from Business Connect as appropriate, such as monthly sickness absence reports, duration of fixed term contract and probation reports.
• Support, advice and guide managers on all aspects of resourcing (including advertising, shortlisting, arranging interviews, participating in interviewing, making offers and onboarding) for both permanent and temporary employees and to ensure that all recruitment matters are handled effectively and efficiently. 
• Undertake and lead on the necessary processes for the appointment of new starters including obtaining pre-employment checks or other clearances (e.g. DBS checks) issuing contracts and other relation documentation.
• Liaising with agencies and the wider business for the recruitment of agency staff.
• To be proactive and monitor sickness absence for all employees, keeping the HR Business Partner informed of absence problems and provides appropriate administrative support for ill-health referrals, liaising with the University Occupational Health provider as appropriate.
• To manage maternity, paternity and parental leave cases, employee queries, issuing letters and supporting line managers and employees.
• Assist in the handling of employee grievance and disciplinary cases and other case work as required.
• Organise, service and act as a note-taker where required in employee meetings and make the necessary arrangements for room bookings.
• With guidance, manage any ER case work that is allocated.
• Provide support for and take the lead on some HR projects when required.
• To support as and when needed the updating of HR web pages, intranet pages, keeping information accurate, relevant and updated
• Maintain employee files and records in electronic and paper format.
• Support the people aspects of change programmes across the University.
• To participate in the development of the University’s HR service, to undertake continuous personal and professional development of the University’s HR service and to undertake continuous improvement.
• Ensure the HR tracker is maintained and kept up to date.
• Administration of HR related suppliers in business connect, including raising of purchase orders and invoice management.
• To understand HESA (Higher Education Statistics Agency) and to assist and work closely with the HR Data Analyst with annual returns by ensuring employee records are accurate.
• To run basic pre-prepared reports from Business Connect and produce statistics when requested by the HR Business Partners.
• Maintain knowledge of current employment legislation to ensure the process is robust, consistent and in line with current legislation.
• Provide support and cover to other HR Advisors.
• Build and maintain effective working relationships with key internal and external stakeholders to partner and raise the profile of the Human Resources team, meeting regularly with managers.
• To volunteer to support the faculties and directorates in direct student activities such as graduation and enrolment duties where possible.

PERSON SPECIFICATION

 A = Application     T = Test     I = Interview   

Behavioural INDICATORS

The Bucks Behaviours Framework (BBF) is a framework for all University staff that sets out the key behaviours that exemplify the DRIVE values and ethos of the University.  The nine categories provide a clear steer on behavioural expectations that will help support a step change in the performance and culture of the University.  The three key behavioural indicators for this post are as follows: