Admissions Scheduling and Processing Assistant (1914)
Admissions Scheduling and Processing Assistant
Full Time - Permanent - High Wycombe
Salary - £26,093 - £28,778
Buckinghamshire New University is an ambitious, modern university that is always open to fresh ideas and thinking. We believe in the transformative power of education, and in doing the right thing by our students, people and local community. That’s why our BNU community is a special place to work and study, and where people who want to make a difference can contribute and succeed.
Our University’s DRIVE values and are at the heart of all that we do. We are united in being dynamic, responsible, inclusive, visionary and empowering to ensure that we provide the best experience to our learners and offer excellent service to our partners and to each other as colleagues. Our commitment to these values is unwavering and they are central to our mission. We encourage applications from all backgrounds, communities and industries and we are happy to discuss any reasonable adjustments that you require.
To deliver a first-class admissions and recruitment service for the University’s applicants, offering official and professional advice directly to applicants, whilst ensuring the quality of service is constantly improving. This is a key post to support the Head of Admissions in all processes involved in the applicant journey from enquiry to enrolment.
The role involves leading the admissions team to successfully manage the entire admissions cycle from initial enquiry to registration including regular reporting on admissions, monitoring, tracking and analysing admissions data, monitoring customer satisfaction rates within the admissions process and managing admissions relationships with colleagues in academic areas.
What we offer:
- a generous holiday entitlement (30 days per annum, plus bank holidays & closure days)
- Hybrid working (dependant on business needs)
- training & development support opportunities
- contributory pension scheme
- discounted gym membership for our on-site gym
- a range of staff discounts with major retailers.
Please click here to see our wide range of benefits available for employees.
Please click here for our behavioural based interview question bank.
Please click here to view our employee handbook.
If you have the qualities and attributes representative of the University’s values and ambition, we would be delighted to hear from you.
For further information about this role please contact Rhys Thomas at Rhys.Thomas@bnu.ac.uk
All applications are to be made in full and online.
BNU is proud to have a diverse community and a strong track record of diversity, equity and inclusion. Our aim is to continue to build an environment where everyone thrives and can be themselves. We therefore ensure that our interview/shortlisting Chairs complete the relevant e-learning and/or inclusive recruitment training.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in BNU’S workforce. These include people from global majority backgrounds, disabled people, and LGBTQI+ people, particularly in more senior roles.
Closing Date: 30 November 2025
Interview Date: w/c 8 December 2025
If you are successful in securing an interview for the role, you will be required to provide proof of eligibility to work in the UK.
BNU is a Disability Confident employer and as such you will be given the opportunity to declare a disability as part of the application process. The University is also committed to achieving the Race Equality Charter.
Job Description
JOB DESCRIPTION
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Job Title: Admissions Scheduling and Processing Assistant
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Faculty/Directorate: Marketing & Student Recruitment
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Grade: D |
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Location: High Wycombe
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Hours: 37 |
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Responsible to: Admissions Team Leader
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Job Purpose: The purpose of the post is to provide administrative support to the Admissions function to ensure a smooth flow through the applicant journey. The post holder will work primarily in High Wycombe, but with some need to work at agreed times at other sites. This role contributes to the successful delivery of the service provided by the Admissions department and this role should use its’ initiative to ensure the Applicant experience is a positive one.
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Main Duties & Responsibilities of the role:
- Schedule and administer the University’s Applicant assessment and interview days
- Co-ordinate the collection, review and response to applicant portfolios
- Be the main point of contact for the return of interview and assessment outcomes
- Liaise with Applicants and Admissions Officers to gather supporting documentation to allow applicants to meet the conditions of their offer.
- To support the Admissions Officers in handling a variety of transactions. Transactions will include clarification of systems, processes and course information, and the delivery of direct services including, letter production, appointment bookings, and assistance with information about university visit opportunities.
- To manage and maintain course and intake information in UCAS and in the University’s own Admissions portal.
- To update and maintain applicant data across the University’s student record system and supplemental systems to ensure accuracy and consistency.
- To maintain and provide day-to-day management of the University Admissions Office’s CRM system.
- Coordinate and undertake the clerical and administrative work associated with an admissions and enquiries operation, including use of CRM or interium software to log and respond to all student enquires within defined service level agreements.
- Participate in the staffing of the Marketing and Student Recruitment enquiries service points, and deal with all queries relating to the University’s course portfolio, entry requirements and applicant processes.
- Provide information on the above using set guidelines, procedures and systems.
- Undertake any other responsibilities as required by the Admissions Team Leader or Directorate Senior management team.
PERSON SPECIFICATION - Essential criteria only
A = Application T = Test I = Interview
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Education, Qualifications & Training |
Means of Testing |
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Good general education e.g. GCSE’s/A Levels |
A |
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Knowledge & Experience |
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Experience maintaining accurate data, records and systems |
A/I |
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Previous experience of administration in a busy office setting |
A/I |
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Experience of having worked with processes, policies and regulations |
A/I |
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Knowledge of UCAS, NARIC and UKVI |
A/I |
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Experience of working with CRM Systems/or similar |
A/I |
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Skills |
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Good interpersonal and communication skills |
I |
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Basic problem solving skills |
I/T |
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Good organisation and planning skills |
I |
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Excellent attention to detail |
I/T |
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Ability to provide support to customers in an appropriate manner, using a range of skills including active listening skills, empathy, caring, etc |
I/T |
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Ability to relay information about complex processes in simple terms |
I |
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Ability to work well in a team |
I |
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Special Requirements |
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Must be able to work cross campus between High Wycombe, Aylesbury and Uxbridge |
I |
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Willingness to occasionally work unsocial hours including evenings and weekends with notice |
I |
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It will be necessary to schedule annual leave around key busy periods which generally arise during August/September |
I |
BNU BEHAVIOURAL FRAMEWORK (Top 3 key behavioural categories most applicable to the role)
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Delivering Excellent Service |
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Achieving Results |
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Engaging with the wider Context |
